Process of Organizing
Organizing is one of the important functions of management. The 4 steps in process of organizing involve the division of work, the grouping of activities, the delegation of authority, and coordination among the members.
Step 1: Division of Work
The first step in the organizing process is the division of work. It is the breaking down of complex work into small and manageable units.
Division of work is done to make individuals responsible for a limited set of activities and not for the whole job of the organization. This enables the workers to know what is expected from them as a member of the group and helps to avoid duplication of efforts.
The best advantage of division of work is that it contributes to developing specialization among the workers and finally, it contributes to the maximize productivity.
Step 2: Grouping of Work
To achieve the determined organizational objectives the similar nature of activities should be put in one group or subgroups. This step of organizing involves creating departments and sections for specific work.
To enhance the division of work a separate department is created for specific work and responsibility is entrusted to the specialized member. The member of the specified department is assigned the required authority and responsibility to enhance the work.
The creation of departments may vary from enterprise to enterprise. They create departments on the basis of their organization’s nature, size, and volume of work. Some widely used departmentalization functions of business like purchase, production, finance, marketing, personnel, research, and development department, etc.
Step 3: Delegation of Authority
Delegation of authority is one of the important parts of the organizing process. No individual can complete his assigned responsibility unless he is given sufficient authority.
For the efficient completion of work, there must be a balance between authority and responsibility. This brings confidence among the individuals to perform their assigned work and develops the feeling of self-responsibility among them.
Therefore, for efficient work completion, a manager has to delegate authority to the subordinates in accordance with their responsibilities.
Step 4: Coordination of Work
This is the last step in the process of organizing. A manager must balance coordination among all the members of the organization.
The proper exchange of information among the employees during the performance of the organization is a must. Managers have to communicate with their subordinates and with co-workers in other departments. In a similar way, subordinates also need to maintain communication with their colleagues and superiors. It is necessary to establish effective, suitable, and speedy communication within the organization.
It also helps to maintain mutual relations among all the members to bring smoothness to the performance.
To achieve common objectives in relation to the employees the manager has to maintain coordination among all the departments and persons of the enterprise and develop the feeling of group effort and team spirit to meet mutual objectives.
The main objective of organizing is to create an environment for proper functioning, thus it is essential to complete all the above steps of the organizing process properly to create an environment of mutual trust.