What is Organizing?
Organizing is the process of combining together all the organizational resources and establishing productive relations among them to realize predetermined objectives effectively and efficiently. It organizes 4ms include money, materials, machines, and manpower.
Organizing is the second most important function of management. it’s the method of assigning activities among the individuals and defining their authority and responsibility. It also defines the formal relationships among individuals so on performing the work together or one body for the achievement of common objectives.
The organizing function of management involves a series of activities that a manager has got to do:
- Identification of specific activities.
- Grouping of activities into jobs.
- Assignment of jobs to formal groups.
- Establishing a network of authority and responsibility relationship.
- Providing a framework for measurement, evaluation, and control.
According to, Theo Haiman – Organizing is the process of defining and grouping the activities of the enterprise and establishing the authority relationship among them.
Stoner and Freeman – Organizing is the process of arranging and allocating work, authority, and resources among an organization’s members so that they can achieve the organization’s goals.
Therefore, organizing is that the process of identifying required activities, grouping them into jobs, assigning jobs to varied position holders, and creating a network of relationships among them in order that organizational goals and objectives are often achieved. And, for this, it’s the responsibility of the manager to try to do the simplest.
Characteristics of Organizing
The common nature/features or characteristics of organizing are:
Identification of Activities
Every enterprise establishes for the achievement of definite objectives. to realize it, it’s essential to perform many activities. one among the important components of organizing is to spot various sorts of activities got to perform to achieve defined objectives.
When the amount of objectives planned for the enterprise is more, the activities of the enterprise are going to be more. Basically, the activities of the enterprise depend on its nature and size.
Grouping of Activities
All the identified activities of the organization must be classified on the idea of common nature and will be put at one group or subgroup. This part of organizing involves creating departments and sections for specific works like production, marketing, finance, human resource, etc.
Again, a department could also be subdivided into sections and individual job units by using the concept of division of labor and specialization. this is often helpful to take care of coordination and exercise control over activities.
Accumulation of Resources
Resources are essential for the graceful functioning of an enterprise. These resources involve manpower, materials, machines, money, and technology. the supply of needed resources facilitates for uniform and smooth performance of the enterprise which is supportive to supply quality products and supply quality service in time.
Defining Hierarchy of Positions
It involves a proper structure during which the hierarchy of authority of every member is clearly defined. The hierarchy of authority is formally formed on the idea of a degree of responsibility and accountability. It clarifies the role of each individual from top-level to subordinate levels.
A higher-level job needs more skills, experience, and responsibility. a sequence of commands is implemented to ascertain the progress of the work of respective subordinates.
Assignment of Jobs
The entire works of an enterprise are divided into units on the idea of their common nature. Each work is assigned to different individuals on the idea of their skills, ability, and knowledge.
The assignment of the proper job to the proper persons develops the practice of specialization and efficiency among them. This minimizes wastage of materials, breakdown of machines, and equipment and supervision costs.
Establishing Authority and Responsibility Relationship
For the systematic function of managerial function, it’s essential to determine the authority and responsibility relationship of all the workers from top-level to subordinate levels. Job responsibility should tend to the workers on the idea of their skill and efficiency.
Similarly, on the idea of their level of responsibility proper authority should tend. The parity between authority and responsibility encourages employees to try to do the assigned jobs consistent with their best efficiency.
Organizing also involves the evaluation of actual performance achieved within a stipulated time. After a while of implementation of the plan, it’s essential to gauge actual work completed. It facilitates comparing actual work completed with planned estimation and requires corrective measures if actual work completed isn’t in accordance with planned work. it’s helpful to satisfy determined objectives within the defined time.
Organizing has also a number of principles to make it more applicable in all types of workplaces. The principles are:
- Unity of Objectives
- Authority and Responsibility
- Delegation of Authority
- Unity of Command
- Scalar Chain
- Span of Control
Steps In Organizing
The essential steps in the organizing process are,
- Division of work
- The grouping of activities
- Delegation of authority, and
- Coordination among the members
Learn, how these steps help to realize effective organizing.
Approaches To Organizing
- Classical Approach
- Behavioral Approach
- Contingency Approach